contact@exquando.be
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IAP Solutions – Archiving and document management
Faced with the diversity of professional data to be stored, the growing requirements in terms of legal compliance, and the need to guarantee the security of physical and digital documents, organisations must implement a rigorous archiving strategy.
At Exquando, we support organisations in managing corporate documents, implementing digital archiving solutions and converting paper archives, ensuring sustainability, compliance, and document performance.
Why manage and preserve your information asset?
Continuity & resilience
Maintaining critical knowledge and data ensures business continuity, facilitates informed decision-making and strengthens the ability to adapt to unforeseen events.
Compliance & risk management
Rigorous archiving meets legal obligations, minimises the risk of litigation and ensures the traceability of information essential for compliance.
Valorisation & innovation
Preserving information heritage allows the analysis of past trends, identifies opportunities and fuels innovation based on solid knowledge.
Our specific services for your IAP infoSystem
Design
Transform
Operate
Design
- Analysis and mapping of your existing practices
- Recommendations for optimising the management of your archives
- Feasibility study for the implementation of an integrated management system for physical and electronic archives (GED, SAE, DAM, etc.)
Transform
- Development of archiving policies and procedures
- Drafting of retention schedules
- Advice and support for the selection and implementation of an integrated management system for physical and electronic archives
- Assistance with structuring, selecting and preparing data as part of a document migration project
Operate
- Collection of documents and assessment of their value in order to determine their treatment (conservation or destruction)
- Processing, classification and description of documents according to archival standards and methods
- Inventory, repackaging and destruction of archives
- Organisation of archive transfer
Read about our client experiences
The European institutions generate a significant number of documents that need to be archived and preserved. By using a framework contract, they have access to qualified personnel to handle their current, intermediate, and historical archives.
As part of the implementation of an Electronic Archiving System (EAS), the EESC called on our expertise to obtain a needs analysis, a feasibility study and the drafting of specifications.
When GSK Vaccines had to decommission one of its production sites, the destruction team realised that it was first necessary to inventory, process and organise the transfer or destruction of the archives it contained.
The ALPHAS teams wanted to acquire new skills in contemporary archival theory and principles, such as regulatory standards, the creation of retention schedules, and the description of documentary collections.
To comply with GDPR requirements in terms of document management, the Red Cross wanted to ensure control of information and its working documents, as well as streamlining its archiving processes.
The EIB's documentation, library, document management, and archives departments are responsible for the day-to-day management of the institution's archives and activity documents. To support them, the EIB uses a framework contract to collaborate with qualified resources.
To integrate the documentary repository developed by the Safran Group in France, the staff at the Liège site had to ensure that archiving procedures complied with legal and regulatory requirements while reducing associated risks and demonstrating the applicability of the repository.
