contact@exquando.be
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AEC Solutions – Document control & project document management
Increasing complexity of technologies, multiplication of standards, diversity of documentation formats, high number of stakeholders and versions of documents in circulation, pressure on budgets and deadlines, need to secure information… to cite just a few of the many challenges encountered in construction and engineering projects.
For nearly two decades, Exquando has been a leading partner in document control. We believe that document management and control are essential to the success of engineering projects, right from the start.
Why manage and control your project documentation?
Controlled budget & planning
Effective document control ensures that all parties are using the most up-to-date versions of documents. This limits errors, avoids duplication, and helps ensure that deadlines and budgets are met.
Compliance & traceability
Rigorous document management helps meet regulatory and normative requirements. It facilitates the tracking of decisions and the demonstration of compliance throughout the project.
Complete & available as-builts
Maintaining control over the list of deliverables from the start of the project and tracking its progress facilitates the timely transmission of as-built documentation to the end-user. Operations can then begin under the best possible conditions.
Our specific services for your AEC infoSystem
Design
Transform
Operate
Design
- Auditing your project infoSystem
- Identification of strengths and areas for improvement
- Support in choosing an electronic document management software (EDMS)
Transform
- Installation and configuration of your electronic document management software (EDMS)
- Drafting of document control procedures
- Definition of the documentary plan and user access
- Standardisation of naming conventions
- Setting up review and approval workflows
- Development of training materials
- User training
- Implementation of services and user support
Operate
- Administration of your electronic document management software (EDMS)
- User training and support
- Scanning and uploading documents
- Management of the list of deliverables
- Document quality control
- Monitoring distribution, review and approval of documents
- Document audits
- Assembly and transfer of as-built files
Document Control as a Service
Choose a flexible and expert service
- Immediate start: team of experts ready to intervene
- Flexibility: adapted to your workload
- Transparency: from daily billing to service-based billing
Read about our client experiences
Equans collaborators produce and share numerous technical documents for their various engineering projects. They called upon Exquando's Document Control as a Service to ensure document tracking and control.
IMEC's SEVESO site in Leuven has seen its technical projects and infrastructure grow rapidly. With this expansion in mind, the team managing maintenance and expansion wanted to standardise and optimise technical document management for greater efficiency.
Since 2019, UCB has undertaken several major construction projects at its Braine-l'Alleud site. Faced with the proliferation of projects, UCB sought to centralise its document management to standardise methods and avoid time loss and additional costs.
The teams of the STIB Infrastructure Department wanted to make an inventory and migrate their documentation and then adapt an existing collaborative space model for engineering projects to the Sharepoint Online environment.
GSK's engineering teams were required to manage multiple construction and engineering projects simultaneously across multiple sites. The need to centralise and standardise the management and control of their technical documentation became essential.
BNPPF's Facility Management department needed to find solutions to efficiently and securely manage more than 200,000 documents and plans, while simplifying their collection and storage and enabling rapid access to the latest versions.
When starting the construction of a new factory in Lessines, the engineers wanted a centralised solution for managing technical documentation and ensuring the transfer of this documentation to the end user's system.
