Project Assistant

Main responsibilities

Here is a non-exhaustive list of tasks to be performed. This list may vary depending on the assignment and the client.

Administrative management of projects:

• Ensure the monitoring and organisation of project documents (contracts, project plans, reports, etc.)
• Participate in the preparation and drafting of meeting minutes, progress reports and other required documents
• Coordinate the flow of information between the different stakeholders

Project management support:

• Assist project managers in planning, executing and monitoring projects
• Contribute to the management of project schedules, ensuring deadlines are met
• Assist in the management of project budgets, including tracking expenses and preparing financial reports

Management of tools and systems:

• Update and maintain project databases and document management systems
• Use project management software to help track progress and generate reports

Communication et coordination :

• Facilitate communication between project teams and relevant departments
• Organise project-related meetings, events and travel
• Manage communication with external partners, customers and suppliers

Qualifications and experience required

• Administrative background
• Previous experience as an administrative assistant, preferably in a project management environment in the engineering sector

Required skills

• Excellent organisational and time management skills
• Attention to detail and thoroughness
• Ability to work in a team and communicate effectively
• Proactivity and sense of initiative
• Excellent knowledge of French and English
• Proficiency in office tools (Word, Excel, Powerpoint), knowledge of project management software is an asset
• Good writing skills