Document Controller

Main responsibilities

Here is a non-exhaustive list of tasks to be performed. This list may vary depending on the assignment and the client.

• Tracking the document lifecycle: Creation, review, approval, distribution and archiving of technical documents throughout the project
• Quality control: Checking the accuracy, consistency and readability of documents, ensuring they comply with company standards and conventions
• Manage versions: Monitoring different versions of documents and maintaining a complete history of changes using a list of deliverables
• Document distribution: Making relevant documents available to the right stakeholders at the right time
• Apply, update and improve document management procedures
• Use document management systems (EDMS): Working with electronic document management systems, including access controls in certain cases, and collaborative tools (Teams) to facilitate the processing and sharing of documents
• Train and support users on the tool and procedures
• Produce reports/dashboards on the status of project documentation, define the corrective action plan and ensure its execution
• Provide feedback during project meetings on the status of documentation
• Scan critical documents such as protocols

Qualifications and experience required

• An interest in document management is essential
• An affinity or curiosity for working in a technical environment. Most of our clients are active in the field of engineering.
• Very good written and spoken knowledge of French and/or Dutch, good knowledge of English
• Good knowledge of Microsoft Office

The following elements are an asset but not a requirement:

• Basic training related to information and documentation management
• Basic training focused on information and communication technologies (ICT)
• Initial experience as a document controller, archivist, documentalist or in an administrative role
• Knowledge of one or more electronic document management systems is a plus (Aconex, LiveLink, Sharepoint, ACC, etc.)

This is mostly an operational role that requires rigor and a strong sense of service.

Required skills

• Good organisational and coordination skills, with a strong sense of priorities
• Rigorous and attentive to detail
• Oral fluency in presentations/training and good writing skills
• Flexible and a good team player
• Able to work both independently and in a team
• Service and customer oriented
• Good listening skills and understanding of key issues